General Data Protection Regulation (GDPR)

As you may be aware, the General Data Protection Regulation came into force from 25th May 2018.

Oaklands PTA has implemented various new policies and procedures in place as a result.

As we are technically a separate organisation from the school, the Parent Teacher Association (PTA) also needs to act to ensure that it is compliant with the data protection laws.

The PTA collects and uses some personal data, mainly in order to communicate with parents and carers. We’re not changing how we use or collect information, but we want to take this opportunity to clarify how and why we store and process data, and your rights under the GDPR.

What personal data does the PTA collect, and how is it collected?

We collect, use and store parent/carers’ names and contact details, children’s names and classes. We won’t collect any more information than we need, and we will get rid of it once its purpose has been served.

We make sure we have up-to-date information at the start of every school year.

On what basis do we collect and use personal data?

We collect and use personal data (for children or for parents/carers) only where the parent/carer has given specific consent. You may already have given us your consent in the past but to ensure we meet the requirements of the new laws, we may need to ask you again.

Please note that by participating in PTA events, parents agree to have their children’s names and classes included in the PTA newsletter, website and e-mails announcing winners/participants at our events.

Managing and storing data

We will ensure all data that you give us is kept securely and restricted to those with a ‘need to know’. We are committed to protecting information about you and your children.

Sharing data

We will never share personal data to a third party without consent.

Accessing your data

If you want to find out what data we hold about you or your child, please ask your class rep or contact the PTA We are happy to share it with you at any time and you can also ask us to delete your data from our records at any time.

More information

You can also read more about GDPR on the Information Commissioner’s Office (ICO) website You have the right to complain to the ICO if you are concerned about how an organisation is handling your data